To Back Up your Data
Note: The amount of disk-space required depends on how much data you have saved in your program. If you are backing up to floppy disk, make sure you have a set of blank disks ready. Do not forget to label your disk(s) with the date and file name, and if more than one disk is used, number the disks sequentially indicating how many disks there are in total (1 of 4, 2 of 4 etc.). Write on the label which files you have backed up - either data files, layout templates, report templates or all files. This means that if you only need to restore specific files, you know which disk to use.
Note for multi-company users: You must back up each company, including your consolidated company separately. The Backup option will only back up the company data that you are currently using.
1. Open the File menu and choose Backup.
2. A message appears asking you if you would like to check your data. We recommend that you check your data before you make a backup. To do this, click Yes. If you do not want to check your data, click No.
If you have chosen to check your data, a bar appears showing how the data check is progressing. When the data has been checked the File Maintenance Problems Report window appears.
3. If any errors or warnings appear, we recommend that you fix them before you continue with the data. For further information about fixing your data, refer to the section To Fix Data Errors.
4. To continue with the backup, click Close.
5. The Previous Paths drop-down list shows the location of your previous backups. If you want to back up your data to one of the previous locations, select the path you require from the list.
Alternatively, enter the drive, directory and file name you require in the boxes provided.
Note: By default the backup will be saved onto your C drive in the path C:\Program Files\Sage\Accounts in a file called SAGEBACK.001.
6. If you want to enter a description of your backup, for example Week 1 dated 25/03/2002, type the text you require in the Description box.
7. Select the type of data that you want to backup from the File Type check boxes. You can choose from ALL Files, Data Files, Report Templates, Layout Templates and Image Files.
8. To proceed with the backup, click OK. If you do not want to continue with the backup, click Cancel.
If you have chosen to overwrite an existing backup, a warning message appears informing you of this. To overwrite the file, click Yes. If you do not want to overwrite the file, click No.
The Backup window appears, showing the details of the backup as it proceeds.
If you are backing up onto floppy disk you are prompted to replace each disk, as they become full.
When the backup is finished, a message box appears telling you that the backup has been successful (or not). Click OK to acknowledge this message.
Note (E Banking users only): The e-banking files that you import into Sage Line 50 from you banking software are backed up as part of the Sage Line 50 backup routine. However these files (sent to you from your bank) are not backed up if they are not imported into Sage Line 50.
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